Online Sponsors Manual

Your Contact Person

When booking please appoint a single point of contact within your Organisation.

All bookings will be recorded under the one name and all correspondence will be sent to this person.


Anyone from your Organisation attending the event must register with Conference Design before the meeting. An individual event registration will be required to access the online meeting and exhibition areas.

Please check your sponsorship or exhibition inclusions to confirm the number of inclusive registrations available. Additional registrations can be purchased.

Exhibition Listings

Sponsors and exhibitors will be listed in the portal in order of sponsorship level followed by alphabetical order.

What does an online exhibition look like?

We will be using a platform called OnAIR by EventsAIR.

Just like a traditional exhibition at a face to face meeting, attendees can visit the virtual exhibition hall and engage with exhibitors.

Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors.

OnAIR is a fully integrated and secure platform optimised for fully virtual events as well as hybrid events.

Click on the image on the right, for a preview.

Accessing the OnAIR Portal

All representatives must be registered individually to gain access to the OnAIR conference portal.

Login details will be emailed directly to registered representative/s. The email will include auto-login details and credentials to provide your representative/s with access to the OnAIR conference portal directly.  Here they can gain access to your exhibitor dashboard by clicking on your stand.

Leading up to and throughout the event, your company representatives can text chat with each other and view your pre-loaded company brochures for reference.  They will also be able to connect with delegates during the showcase via the meeting hub.

What you need to participate

In order to participate as an online exhibitor at the event and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop or desktop computer are recommended), internet, a webcam and a microphone.

For the best user experience, we recommend using Google Chrome 2010+.

Frequently Asked Questions

Click here to view FAQs about online events.

Please contact Conference Design if you have a question that has not been addressed.

Conference Managers

Please contact Conference Design to discuss supporting the Meeting or to make amendment to your current package.

Advertising Formats & Specifications

Please send all advertising materials to event Coordinator, Conference Design ( before the due date listed below.

If you have any questions regarding your package or inclusions please do not hesitate to contact Conference Design.

Please check the inclusions of your sponsorship package to confirm which advertising formats you need to supply.

Your logo will be used on the website, on the conference platform, in the printed program, in the conference app and on a joint sponsors’ slide. Where included in your package, it will also be used on marketing materials promoting the event to our mailing lists.

Your logo should be:

Print: EPS version

Web and App: a high-resolution PNG, JPG or TIFF image, no less than 250 KB in size.

A high resolution and large size logo should be supplied to Conference Design for use on the website, marketing material (if applicable), the online meeting portal and attendee app. Logos will be resized to the required specifications for each platform. Logos will be displayed in the online meeting portal and attendee app in a square or horizontal format. Stacked logos are not recommended to ensure optimal fit on all display platforms.

Optimal logo sizes for the online meeting platform are 1000px X 500px

Upload during the exhibition/sponsorship booking process or email to Conference Design. The earlier we receive your logo the longer exposure your organisation will receive.

  • Sponsors – 200 word profile.

Include contact details, website link and any social media handles you wish to promote so delegates can connect with your organisation. The profile will be displayed in the online meeting portal, delegate app and on the website.

Upload during the exhibition/sponsorship booking process or email to Conference Design. The earlier the longer exposure your organisation will receive.

The website hyperlink supplied will be linked to your logo on the event website and displayed on your exhibition listing in the online meeting portal and app.

The hyperlink supplied is up to you. It can be a link to your companies website, to a specific product page, to a marketing campaign, a video, it is entirely up to you!

The OnAIR conference portal features a Lead Management function, you will create questions for your team to ask delegates when they visit the exhibition booth. This information can be exported and collated at any time during or after the event. This is a great tool for your organisation to capture information from delegates visiting your exhibition stand whether it is a question to form part of a research task, or for follow-up after the event.

How it works

When a delegate commences a meeting with your representative – subject to the delegate providing their permission – your representative may collect the delegate’s details and information based on, or guided by, your pre-loaded questions. The delegate’s responses can then be sent back to a staff member in your office or saved for follow-up after the conference. Your representatives must obtain every delegate’s consent before collecting details, so we recommend including a question such as: “Do you consent to receive follow-up communication from our company”.

Your automated message

An automatic email can also be created in advance through the Lead Management function, to be sent to all delegates whose information has been captured. Your pdf brochure can be attached, or the email might just be a simple ‘Thank you for visiting’.

Lead Management Set Up & Accessing Leads
To set up your lead questions, automated email, and lead alert email, please log into the Exhibition Portal: <<insert a link to the exhibition portal>> 

Only the main contact (the person managing your booking) will be able to set up the lead questions and emails and access the leads.

To access your leads, follow the steps below:

  • Click on Lead Management
    Current Leads
    Click Export at the bottom of the page – this will provide you with an Excel Spreadsheet

Please contact Conference Design if you have any questions regarding the set-up of lead management. 

The digital eSatchel is exactly what it sounds like. We are taking a physical satchel that would be provided at a face to face meeting and adapting it to the online platform. Whilst we can’t add physical items such as pens, pads, coffee cups etc… this is still a great opportunity to add documents or links to resources for the event delegates.

Your eSatchel document may be a simple flyer or brochure for delegates to download or it may be a link to an online advertisement, a complimentary or discounted registration to an online webinar or workshop, a voucher to an online shop, a job opening, the list goes on.

We encourage you to be unique and creative with your eSatchel content!

DUE: 12 October 2021

The downloadable content piece will be accessible through your exhibition listing in the online meeting portal and the delegate app.

The content piece will ideally be:

  • High resolution, colour PDF
  • A4 portrait orientation, 210mm x 297mm
  • Maximum size of 1MB per document (multiple pages allowed)
  • No bleed and no crop marks
  • PDFs will be uploaded ‘as received’

DUE: 12 October 2021

The on-demand pre-recorded webinars will be available for delegates to view 1 week prior to the event. Webinar sessions will be limited to 30 minutes only and will be rejected if the length exceeds this time. The file should be supplied to Conference Design as an MP4 file or URL link.

DUE: 12 October 2021

Social media posts will be posted from the time of booking through to the event itself.  Please share any particular content you would like us to reference in the posts.

DUE: At your earliest convenience. The sooner content is provided, the more exposure opportunities are available.

These are short “alerts/adverts” that will be sent via the online platform and the app. The body text for a push notification message should be no more than 30 words and a heading no more than 10 words.

DUE: 12 October 2021

Terms and Conditions | Sponsors and Exhibitors