Online Exhibition
Your Contact Person
When booking please appoint a single point of contact within your Organisation.
All bookings will be recorded under the one name and all correspondence will be sent to this person.
Representatives
Anyone from your Organisation attending the event must register with Conference Design before the meeting. An individual event registration will be required to access the online meeting and exhibition areas.
Please check your sponsorship or exhibition inclusions to confirm the number of inclusive registrations available. Additional registrations can be purchased.
Exhibition Listings
Sponsors and exhibitors will be listed in the portal in order of sponsorship level followed by alphabetical order.
What does an online exhibition look like?
We will be using a platform called OnAIR by EventsAIR.
Just like a traditional exhibition at a face to face meeting, attendees can visit the virtual exhibition hall and engage with exhibitors.
Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors.
OnAIR is a fully integrated and secure platform optimised for fully virtual events as well as hybrid events.
Click on the image on the right, for a preview.
Accessing the OnAIR Portal
All representatives must be registered individually to gain access the OnAIR conference portal.
Login details will be emailed directly to registered representative/s. The email will include auto-login details and credentials to provide your representative/s with access to the OnAIR conference portal directly. Here they can gain access to your exhibitor dashboard by clicking on your stand.
When your representatives ‘enter’ the stand during scheduled exhibition hours, they will see: a meeting queue list of those waiting, a list of who is already in meetings, and any meeting requests from delegates which they can respond to.
Leading up to and throughout the conference, your company representatives can text chat with each other and view your pre-loaded company brochures for reference.
OnAir Exhibition Opening Times
The exhibition hall will be open to delegates at all times throughout the event. Delegates will be able to visit your stand to view your brochures, videos and can connect with you via the Meeting Hub at any time. We encourage you to have a representative available at your stand to answer any questions and meet with delegates just prior and post the presentations time.
Lead Management
The OnAIR conference portal features a Lead Management function, you will create questions for your team to ask delegates when they visit the exhibition booth. This information can be exported and collated at any time during or after the event. This is a great tool for your organisation to capture information from delegates visiting your exhibition stand whether it is a question to form part of a research task, or for follow-up after the event.
How it works
When a delegate commences a meeting with your representative – subject to the delegate providing their permission – your representative may collect the delegate’s details and information based on, or guided by, your pre-loaded questions. The delegate’s responses can then be sent back to a staff member in your office or saved for follow-up after the conference. Your representatives must obtain every delegate’s consent before collecting details, so we recommend including a question such as: “Do you consent to receive follow-up communication from our company”.
Your automated message
An automatic email can also be created in advance through the Lead Management function, to be sent to all delegates whose information has been captured. Your pdf brochure can be attached, or the email might just be a simple ‘Thank you for visiting’.
Lead Management Set Up & Accessing Leads
To set up your lead questions, automated email, and lead alert email, please log into the Exhibition Portal: <<insert a link to the exhibition portal>>
Only the main contact (the person managing your booking) will be able to set up the lead questions and emails and access the leads.
To access your leads, follow the steps below:
- Click on Lead Management
Current Leads
Click Export at the bottom of the page – this will provide you with an Excel Spreadsheet
Please contact Conference Design if you have any questions regarding the set-up of lead management.
Online Game
An online game – also known as ‘gamification’ – will be conducted where points can be accrued by delegates as reward for visiting exhibitor stands, meeting with sponsor representatives and participating in sponsor lead management.
The Online Game is open to all registrants with details about points, goals, and badges available at the top of the online portal screen and on the App during the conference.
Prizes will be awarded to the top point scorers.
What you need to participate
In order to participate as an online exhibitor at the event and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop or desktop computer are recommended), internet, a webcam and a microphone.
For the best user experience, we recommend using Google Chrome 2010+.
Frequently Asked Questions
Click here to view FAQs about online events.
Click the image below for more information about exhibiting and sponsoring an online event.
Please contact Conference Design if you have a question that has not been addressed.
Conference Managers
Please contact Conference Design to discuss supporting the Meeting or to make amendment to your current package.
- mail@conferencedesign.com.au
+61 3 6231 2999