Privacy and Data Management Policy
At Conference Design Pty Ltd, we value your privacy and are committed to protecting your personal information. This Privacy and Data Management Policy outlines how we collect, use, disclose, and manage your personal data in accordance with the Australian Privacy Principles (APPs) as outlined in the Privacy Act 1988 (Cth) and the General Data Protection Regulation (GDPR) applicable in the European Union (EU).
Collection of Personal Information
We may collect personal information from you, including but not limited to, your name, contact details, professional affiliations, dietary requirements, accessibility requirements, and other relevant information. We may collect credit card details for accommodation bookings. Personal information may be collected through various means, such as our website, registration forms, email correspondence, surveys, or during the course of our business activities.
If you providing information for another person, you should only do so with their consent and you should inform them of this policy.
Use and Disclosure of Personal Information
We will use your personal information for the purpose for which it was collected, such as providing conference-related services, sending event updates, responding to enquiries, processing registrations and associated bookings, making accommodation bookings on your behalf, and managing event logistics.
We may disclose your personal information to third parties, including our contractors, service providers, and business partners, who assist us in delivering our services. However, we will only disclose your information to the extent necessary for the organisation and management of this event.
We may disclose your name and contact information to the host organisation (see below) who has contracted us to organise and manage this event.
Our Websites and Cookies
You are not required to provide personal information when you visit our websites, unless you chose to join a mailing list or making a booking. However, our websites, like most, may use small text files downloaded by your web bnowser called cookies. Your web browser should recognise when a cookie is offered and allow you to refuse or accept it. Cookies are primarily used to enhance your online experience and collect meta data, such as your IP address and the date and time you accessed our site. This information isn’t used to identify you or shared with anyone.
Data Security
We take reasonable steps to ensure that your personal information is stored securely and protected from unauthorised access, loss, misuse, or disclosure. We implement appropriate physical, technical, and administrative safeguards to protect personal information.
In the event of a data breach, we will take immediate action to mitigate any potential harm and comply with our legal obligations to notify affected individuals and relevant authorities.
Retention of Personal Information
We will retain your personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. Personal information may be retained to comply with our legal obligations, including taxation requirements. However, we will only retain such information for as long as necessary and in accordance with applicable laws and regulations.
Access and Correction of Personal Information
You have the right to access and correct the personal information we hold about you. If you would like to review, update, or request the deletion of your personal information, please contact us using the details provided below. We will respond to your request within a reasonable timeframe and in accordance with applicable privacy laws, including the GDPR.
International Data Transfers
In some cases, your personal information may be processed in countries outside Australia. We will take reasonable steps to ensure that any international transfers comply with applicable data protection laws and that appropriate safeguards are in place to protect your personal information.
Contact Us
If you have any questions regarding our Privacy and Data Management Policy or your data, please contact us in writing at mail@conferencedesign.com.au.