Sponsors Manual

Thank you for participating in this year’s festival. Please review the following information to assist with your preparation. 

If you have questions or require assistance, please contact: 

Venue Access Times

Exhibitor Bump In 7:15am – 8:00am

You can access the venue between the times above to set up your table before delegates arrive.

Exhibition Open 8:00am – 6:00pm

Delegates will visit the exhibition area during the times listed. Registration, catering breaks and the networking session will also be held in the exhibition area.

Exhibitor Bump Out by 6:30pm

Pack-down may begin after afternoon tea. If you’re staying for the networking event, please finish packing up by the listed time.      

Delivery Information

City Adelaide Perth Brisbane Melbourne Sydney
Date Tuesday 21 Oct 2025 Tuesday 21 Oct 2025 Wednesday 22 Oct 2025 Thursday 23 Oct 2025 Friday 24 Oct 2025
Venue Hotel Grand Chancellor
65 Hindley St
Adelaide SA 5000		 Novotel Perth Langley
221 Adelaide Terrace
Perth, WA 6000		 Hotel Grand Chancellor
23 Leichhardt St
Spring Hill QLD 4000		 Melbourne Convention and Exhibition Centre
Eureka Room 1 & 2 (Ground level)
1 Convention Centre Pl
South Wharf VIC 3006		 Sydney International Convention & Exhibition Centre
Cockle Bay Room (Level 3)
14 Darling Dr
Sydney NSW 2000
Venue Contact Poorvi
cse2@hgcadelaide.com.au
08 8237 3840		 Charlotte
charlotte.round@accor.com
08 9425 1778		 Olena
events@hgcqld.com.au
07 3834 4826		 Hayley
hwilliamscameron@mcec.com.au
03 9235 8000		 Exhibition Services
exhibitionservices@iccsydney.com
02 9215 7373
Delivery Instructions Please contact Poorvi on the details above to coordinate deliveries. Click here to download the Exhibitor Information Loading dock hours are 7:30am – 1:45 pm, Mon-Fri. Items can be left for courier collection up to 48 hours after the event. All items must be completely packed, sealed and clearly labelled for collection with clear instructions to Banquets Team. HGC is not responsible for arranging couriers.

Deliveries to the Eureka room can be accepted via the Exhibition Centre loading dock.

Please contact MCEC Logistics on 03 9235 8385 for conditions. Standard delivery hours are 8am – 4pm, Mon-Fri.

All deliveries require a booking. Please select the location ‘CONVENTION DOCK – EVENTS’. Standard delivery hours are 7am – 4pm Mon-Fri. Charges may apply.

Click here to make a loading dock booking.
Delivery & Return Labels Click here to download the Adelaide delivery label Click here to download the Perth delivery label Click here to download the Brisbane delivery label Click here to download the Melbourne delivery label Click here to download the Sydney delivery label
Trestle table dimensions 1.8m x 0.72m 1.8m x 0.75m 1.8m x 0.75m 2.0m x 0.6m 1.8m x 0.6m
Table cloth colour Black Black Black Black Black

Sponsorship Package Inclusions

The inclusions for each sponsorship package are listed on the Sponsorship Opportunities page.

Terms and Conditions

You can find the full sponsors Terms and Conditions on the sponsorship opportunities page.

Exhibition Listings/Locations

Sponsors and exhibitors will be listed in the online portal and app in order of sponsorship level followed by alphabetical order.  The location of your table will be advised when you arrive at the venue.

Sponsor Registration

An individual event registration for each representative will be required to access the 2025 IIBA Festival of Business Analysis events.

Your booking contact will be sent a registration link. Please check your sponsorship inclusions to confirm the number of inclusive registrations available. Additional registrations can be purchased separately. We recommend registering your representatives 90-60 days before the event.

Advertising Formats & Specifications

Email the following to mail@conferencedesign.com.au

Logo, Hyperlink and Company Profile

Due Date: On Booking

Please provide the following items for use on the festival website, in the conference app, in the online festival portal and on PowerPoint slides as indicated in your package inclusions.

  • Logo: A PNG or JPG version for web and app. High resolution, at least 250 KB.
  • Hyperlink: One web address of your choice. For example, it could be your company website, a product page, or a marketing campaign.
  • Company Profile: A short description of your company. See your package inclusions for the number of words.

Social Media

Due Date: ASAP

See your package for any social media inclusions. We can create these posts or you can choose to provide the following:

  • Image/s sized for LinkedIn (1200 px x 627 px)
  • Caption, maximum 100 words, linking your involvement in the festival
  • Company handle for tagging

eSatchel Inserts

Due Date: 12 September 2025

Physical satchel inserts will not be offered at the festival in an effort to reduce waste, promote sustainability and encourage delegates to directly engage with exhibitors. Attendees are invited to visit display booths to collect any materials or promotional items they may need.

Digital inserts will be linked to the eSatchel section of the conference app. 

  • Format: High-resolution, full-colour PDF 
  • Orientation & Size: A4 portrait (210mm x 297mm) 
  • File Size: Maximum 500KB 
  • File Setup: No bleed or crop marks 
  • Delivery: PDFs will be uploaded as received. Please take care with the name of your file. 

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