Sponsors & Exhibitors Manual

Thank you for participating in this year’s 2024 IIBA® SoftEd Festival of Business Analysis. The information below will assist with your preparation. If you have any questions or require assistance please contact us.

Conference Managers

Conference Manager
Ellen Smith

Conference Coordinator
Sarah Phasey

+61 3 6231 2999
foba@conferencedesign.com.au

Links

Sponsors & Exhibitors Portal

Festival App Lead Management

Sponsors & Exhibitor Packages

In-Person Events

Day	Monday	Tuesday	Wednesday		Thursday		Friday
Date	Mon 14 Oct 2024	Tue 15 Oct 2024	16 Oct 2024		Thur 17 Oct 2024		Fri 18 Oct 2024
City	Auckland	Wellington	Brisbane	Adelaide	Perth	Sydney	Melbourne
Venue	The Annex 10 Madden Street Wynyard Quarter, Auckland 1010 New Zealand	Pūtahi Level 1 Generator Bowen Campus 40 Bowen Street Wellington, 6011, New Zealand	King George Room Pullman Brisbane King George Square Corner Ann & Roma Street Brisbane, QLD 4000	Function Room One & Two The Highway 290 Anzac Highway Plympton, SA 5038	Novotel Perth Langley 221 Adelaide Terrace Perth, WA 6000	Rydges World Square 389 Pitt St Sydney, NSW 2000	Club Pavilion, Level 2 RACV City 501 Bourke Street Melbourne, VIC 3000
Venue Contact	Clarissa clarissa.naidu@generatornz.com 027 307 1374	Baillie events.wellington@generatornz.com 027 355 4628	Lisa lisa.lowe@accor.com 07 3222 1199	Linh linh.pham@thehighway.com.au 08 8297 8155	Charlotte charlotte.round@accor.com 08 9425 1778	Charlotte charlotte_bumagat@evt.com 02 8268 1875	Emily emily_meng@racv.com.au 03 9944 8807
Exhibitor Bump In You may access the venue between the following times to set up your stand.	1:00pm – 1:30pm NZDT	1:00pm – 1:30pm NZDT	7:15am – 8:00am AEST	7:15am – 8:00am ACDT	7:15am – 8:00am AWDT	7:15am – 8:00am AEDT	7:15am – 8:00am AEDT
Open to delegates Registration, morning tea, lunch and afternoon tea will be held in the exhibition area. The exhibition will be open to delegates during the following time period.	1:30pm to 8:00pm NZDT	1.30pm to 8.00pm NZDT	8.00am to 5.30pm AEST	8.00am to 5.30pm ACDT	8.00am to 5.30pm AWDT	8.00am to 5.30pm AEDT	8.00am to 5.30pm AEDT
Exhibitor Pack Up Commence immediately following afternoon tea. Please ensure pack up is completed in a timely manner (by no later than the time listed).	Cleared by 8:15pm NZDT	Cleared by 8:15pm NZDT	Cleared by 6pm AEST	Cleared by 6:30pm ACDT	Cleared by 6pm AWDT	Cleared by 6pm AEDT	Cleared by 5pm AEDT
Delivery Instructions	Contact the venue	Contact the venue	Click here to download the Exhibitor Information	Please contact Linh at The Highway to discuss deliveries before arranging them. The venue has limited storage space and will not be able to accept deliveries earlier than 1 day prior.	Click here to download the Exhibitor Information	Click here to download the Exhibitor Information	Please confirm with Emily (Event Coordinator at RACV City Club) the items being delivered. You are required to complete the delivery label linked below. Delivery address: RACV City Club – Loading Dock Kitz Lane (VIA 450 Little Collins Street, Melbourne, VIC 3000 Loading dock hours: 07:30am-3:30pm Mon – Fri
Delivery & Return Labels	Contact the venue	Contact the venue	Click here to download the Brisbane delivery label	Deliveries should be addressed as follows: Attn: Linh Pham \| Functions Manager 290 Anzac Highway Plympton SA 5038 Please indicate on the boxes that they are for the 2024 IIBA® SoftEd Festival of Business Analysis event.	Click here to download the Perth delivery label	Click here to download the Sydney delivery label	Click here to download the Melbourne delivery label
Trestle table dimensions	1.5m x 0.5m	1.8m x 1.1m	1.8m x 0.76m	2.43m x 0.76m	1.8m x 0.80cm	1.8m x 0.75cm	1.8m x 0.76m
Table cloth colour			Black	Black	Black	Black	Black

Sponsorship Package Inclusions

The inclusions for each sponsorship package are listed on the Sponsorship & Exhibition Opportunities page.

Terms and Conditions

You can find the full sponsors and exhibitors Terms and Conditions on the sponsors and exhibitors opportunities page.

Exhibition Listings/Locations

Sponsors and exhibitors will be listed in the online portal and app in order of sponsorship level followed by alphabetical order. The location of your tables at the actual venues will be advised when you arrive at the venue.

Your Contact Person

When booking please appoint a single point of contact within your Organisation.

All bookings will be recorded under the one name and all correspondence will be sent to this person.

Representatives

Anyone from your Organisation attending the event must register with Conference Design before the meeting. An individual event registration will be required to access the online meeting and exhibition areas as well as attend the inperson 2024 IIBA® SoftEd Festival of Business Analysis events.

Please check your sponsorship or exhibition inclusions to confirm the number of inclusive registrations available. Additional registrations can be purchased. We recommend registering your representatives 90-60 days before the 2024 IIBA® SoftEd Festival of Business Analysis.

Additional exhibitor registrations can be purchased separately.

$350 | Melbourne & Sydney
$299 | Adelaide, Brisbane and Perth
$67.50| Auckland & Wellington
$249 | Online

Lead Management

The Festival App will provide access to Lead Management software. Please click here to find out how this works and set up your own portal.

Advertising Formats & Specifications

Please send all advertising materials to the event team, Conference Design (foba@conferencedesign.com.au) before the due date listed below.

If you have any questions regarding your package or inclusions please do not hesitate to contact Conference Design.

Please check the inclusions of your sponsorship package to confirm which advertising formats you need to supply.

Sponsor Logos

Logo are used on the website, in the printed program, in the conference app and on PowerPoint slides.

An EPS version for print material
A PNG, JPG or TIFF version for web and app. High resolution, at least 250 KB.
Due Date: On Booking
Upload via the portal (see above)

Web Address for Links

Links are used on the website, in the 2024 IIBA® SoftEd Festival of Business Analysis app, and in the online festival portal, where relevant.

One web address of your choice. For example, it could be your company website, a product page, or a marketing campaign.
Due Date: 20 September 2024
Upload via the portal (see above)

Organisation Profile

Your profile will be included in the 2024 IIBA® SoftEd Festival of Business Analysis app and on the 2024 IIBA® SoftEd Festival of Business Analysis website.

Sponsors – See your package inclusions for the number of words
Exhibitors – 250 words in 2024 IIBA® SoftEd Festival of Business Analysis app
Upload via the booking portal
Due Date: On Booking
Upload via the portal (see above)

We recommend you include a contact email address, web address and phone number.

App and Online Push Notifications

Short alerts sent via the 2024 IIBA® SoftEd Festival of Business Analysis app and online 2024 IIBA® SoftEd Festival of Business Analysis platform.

Sponsors – See your package for the number of notifications
Heading test maximum 10 words
Body text maximum 30 words
Due Date: 20 September 2024
Emailed to the 2024 IIBA® SoftEd Festival of Business Analysis team or uploaded into portal (see above)

We recommend you include a contact email address, web address and phone number.

Social Media Posts

The promotional social media posts will be sent out via Twitter, Facebook, and LinkedIn in the lead up to the 2024 IIBA® SoftEd Festival of Business Analysis.

See your package inclusions for the number of posts
Maximum 200 characters each
Due Date: On Booking.
The sooner content is provided, the more exposure opportunities available.
Emailed to the fesitval team or upload via the portal (see above)

Satchel Insert

We are not distributing satchels, bags or pads to delegates upon registration. We are encouraging attendees to visit the displays for these items to increase engagement between our delegates and exhibitors.

eSatchel Insert PDF

A PDF for the eSatchel section of the app.

Sponsors – See your package inclusions
Exhibitors – One PDF
High resolution, colour PDF
A4 portrait orientation, 210mm x 297mm
Maximum size of 500KB
No bleed and no crop marks
PDFs will be uploaded as ‘as received’
Due Date – 20 September 2024
Upload via the Exhibitor portal (see above)

eSatchel Video

Eligible sponsors have the opportunity to have a short video linked to the eSatchel in the App. Your video will be uploaded to Vimeo and linked to the eSatchel in the app and online.

Sponsors – See your package inclusions
Exhibitors – Not applicable
Maximum size of 20MB
MP4 or AVI formats
Due Date – 20 September 2024
Email to the 2024 IIBA® SoftEd Festival of Business Analysis manager (see above)

What does an online exhibition look like?

We will be using a platform called OnAIR by EventsAIR.

Just like a traditional exhibition at a face to face meeting, attendees can visit the virtual exhibition hall and engage with exhibitors.

Attendees can view exhibitor information, download brochures, and when the exhibition is open, engage in instant meetings with exhibitors.

OnAIR is a fully integrated and secure platform optimised for fully virtual events as well as hybrid events.

Click on the image on the right, for a preview.

Accessing the OnAIR Portal

All representatives must be registered individually to gain access to the OnAIR conference portal.

Login details will be emailed directly to registered representative/s. The email will include auto-login details and credentials to provide your representative/s with access to the OnAIR conference portal directly. Here they can gain access to your exhibitor dashboard by clicking on your stand.

Leading up to and throughout the event, your company representatives can text chat with each other and view your pre-loaded company brochures for reference. They will also be able to connect with delegates during the showcase via the meeting hub.

What you need to participate

In order to participate as an online exhibitor at the event and make the most of the exhibition opportunities available, each of your exhibiting staff members will need access to a device (laptop or desktop computer are recommended), internet, a webcam and a microphone.

For the best user experience, we recommend using Google Chrome 2010+.

Sponsors & Exhibitors Manual